Features and Benefits 

 

Centralized Database

A powerful Microsoft SQL Server database provides for the storage and efficient management of critical employee data in a single secure location.

• Benefit Administration allows user to track plan participation including type of coverage, deduction amounts and coverage dates
• Continuing Education will track compliance as well as costs associated with training

 

Reports

WorkPlace EMP provides extensive reporting capabilities including salary action, benefit tracking, EEO-1, training and turnover. Additionally, any piece of data within the software can be exported into Word, Excel and CSV file formats creating virtually limitless abilities to review, compare, and evaluate any information housed within the system.

 

Form Completion Tool

The WorkPlace EMP form completion tool allows the user to automatically populate any form, letter or application.

• Complete benefit enrollment forms for employees or open enrollment for the entire company with a mouse click
• Complete new hire and/or termination forms

 

Alerts

WorkPlace EMP includes fully customizable user specific notifications of database changes and upcoming dates. An alert can be created for any field in WorkPlace EMP. In addition, the user can filter the alerts by criteria such as date range, category, etc.

• Alerts on performance reviews
• Alerts on benefit eligibility
• Alerts on invalid social security numbers
• Alerts for expired training

Attendance Tracking
A fully customizable time and attendance module including the management of leave of absences.

• Track sick, vacation, PTO, FMLA, Jury Duty, etc.
• Reports for time and attendance to point out trends in employee absenteeism

Global Update Tool

The Global Update Tool is a new enhancement in WorkPlace EMP. With the WorkPlace EMP Global Update Tool, users can easily change any or all of the employees’ information by simply adding data one time into the update wizard, and the global update feature will add/change employee records. As with any change made with WorkPlace EMP, the Audit Trail (see below) will track this information to provide a level of security and reference.

• Update benefit information
• Update training information
• Update general demographic information
• Update supervisor changes

Audit Trail

Use the WorkPlace EMP Audit Trail to record all additions, deletions, and changes made to your provider database. All records are stored in a separate SQL database that includes a purge function. The WorkPlace EMP Audit Trail keeps track of:

• Exact time and date of transaction
• Which employee's information was added/deleted/changed
• The user that made the changes
• The field that was changed with old and new data
• Advanced filtering capabilities
• Global and screen/employee level access
• Export function
• Customizable reporting

Data Export Tool

The WorkPlace EMP Data Export Tool allows you to export data from WorkPlace EMP's SQL database into Microsoft Office documents – such as Word, Excel, as well as flat files including comma-separated values or CSV. Requires Office 2000 or higher. Some uses of the Data Export Tool are:

• Export terminated employee data
• Create custom reports
• Form letter templates

 

User Defined Fields

User defined fields allow the user to track additional information specific to their company. The data captured in user defined fields can be exported to any form or applications using the form completion or data export tool.